You design the workflow, Otilus orchestrates the execution
Automate your workflows with Otilus scenarios: tasks and stages flow automatically as your projects progress.
No credit card required
Automate your workflows
In Otilus, a scenario turns your working method into an automated workflow :
- The right tasks appear automatically
Depending on the project type and the column it moves into, the scenario automatically generates the relevant tasks. - Projects follow the right workflow
When certain conditions are met, the project can automatically move to another board, without manual intervention. - Your method becomes a shared standard
Scenarios reduce oversights, automate recurring sequences and enable the entire team to follow the same process.
Change phase, trigger your automations
Moving a card to a new phase can automatically launch the actions, tasks, or scenarios defined in your workflow.
Create project tasks automatically
A scenario can generate a complete list of tasks, already assigned and prioritized, to speed up project launch and avoid omissions.
Adapt each scenario to your workflow
Choose the board, card type, and phase that will trigger your automation according to your own way of working.
Build custom automated workflows
Add several actions to the same scenario: create tasks, assign them to team members, and automatically move projects through their next steps.
Your workflows follow your rules
You define the actions to trigger as the project progresses, then Otilus automatically applies this logic.
For example, when a project moves into the “Approval” phase, Otilus can create the task “Get the quote approved”, assign it to the right person and automatically prepare the next step.
How does Otilus automate your workflow, step by step?
Create your scenarios to define the tasks and actions to trigger at each stage of the project's progress.
Every time the project moves to a new column, the planned tasks appear automatically, in line with the new project phase. You design the workflow once, then Otilus applies it to every relevant project.
In Otilus, a scenario is triggered based on the card type and its current workflow stage.
Let's take a card of the type "Website Creation":
- In "Preparation": Otilus automatically creates the required tasks, assigns them to team members, and sets their urgency and importance levels.
- In "Production": new tasks are generated, and priorities can be adjusted.
- In "Validation": Otilus can automatically move the card to another column or board, such as "Invoicing", where its arrival can trigger additional actions.
Each card type can trigger different actions, allowing you to create virtually unlimited custom business workflows.
Immediate or Delayed Actions
In Otilus, scenario actions can be executed immediately or delayed by several days. For example, when a card enters the "Validation" column, Otilus can create a client follow-up task 15 days later, then schedule another action 7 days after that.
Automate your workflows over time, without having to keep track of every deadline.
Measure the effectiveness of your scenarios and workflows
Data helps guide your decisions in Otilus and makes it possible to assess the effectiveness of your scenarios, workflows and team dynamics.
Individual engagement, current priorities, project momentum... each indicator provides a clear, actionable view of your organisation and what is actually working.
Clearer workflows for people with ADHD and autism
Accessibility is built into Otilus's architecture. The interface provides a more suitable reading experience for people with ADHD, autism spectrum disorder or certain visual impairments such as colour blindness.
Scenarios reinforce this approach by providing clear reference points: they structure the workflow, guide each stage of a project, reduce uncertainty and make progress easier.
Automation that frees your mind
Otilus draws on principles from cognitive psychology. Scenarios extend this approach by structuring actions and turning each workflow into a clear project journey.
The goal: make information easier to understand, automate predictable actions and speed up decision-making without adding mental workload.
Discover project management that automates your methods
Structure your processes with scenarios that automatically sequence tasks, stages and actions,
to streamline your workflows, reduce oversights and keep your projects moving according to your own rules.
No credit card required