Otilus vs Yookkan: which one should you choose ?
Otilus or Yookkan ? Compare two French tools to manage your projects, clarify priorities, and better organize your teams.
Thursday September 03, 2026
Choosing a project management tool is not just about comparing features. You also need to ask how the team actually works: does it need a project portfolio, time tracking, a more structured Kanban view, automations, or a straightforward tool to reduce mental load?
In this comparison, Yookkan and Otilus have one important thing in common: they are two European solutions designed to better organize work. But they do not follow the same logic. Yookkan presents itself as a European PPM tool focused on project portfolios, planning and action tracking. Otilus, on the other hand, rethinks Kanban around one strong idea: the card is not just a task, it represents a project.
Key takeaway:
Yookkan may suit teams looking for a project portfolio approach with workload monitoring and time tracking. Otilus is aimed more at teams that want to clarify daily execution, reduce follow-up meetings, automate recurring actions and keep projects easy to read.
Two European tools, two philosophies
Yookkan focuses on project portfolio management, actions, planning, time tracking and workload. Its official page presents it as a European PPM software solution designed to identify the actions to be implemented for each project and monitor team organization.
Otilus takes a different approach. The tool starts from real-life work situations: in many companies, a project is never just a card to move around. It contains tasks, priorities, responsibilities, dates, documents, conversations and sometimes automated steps. That is why Otilus offers a rethought Kanban, where each card becomes a genuine project management space.
| Criterion | Yookkan | Otilus |
|---|---|---|
| Main approach | Project portfolio, actions, planning, workload | Project-oriented Kanban, tasks, priorities, scenarios |
| Work visibility | Project by project, with a portfolio view | Global view by phases, with details inside each project |
| Prioritization | Action organization and progress tracking | GTD, urgency, importance and Eisenhower logic |
| Automation | Management and planning features | Automatic scenarios based on project types and phases |
| Daily objective | Track projects, resources and time | Clarify action, reduce mental load and limit meeting overload |
Why clarity is becoming a real issue
A team’s performance rarely depends on the number of tools it uses. It depends above all on the quality of shared information. According to Gallup, only 20% of employees worldwide were engaged at work in 2025. Lack of visibility, scattered information and repeated meetings often play a direct role in this organizational fatigue.
The Project Management Institute also points out that organizations are increasingly moving toward flexible project management practices adapted to context, rather than a single model imposed on every team. This idea reflects a strong Otilus belief: a tool should adapt to the way the company works, not the other way around. You can also find this logic on the page who Otilus is for.
Otilus: a more natural way to read work
In a classic Kanban board, cards are often tasks. This works for straightforward actions, but it quickly becomes limited when a card actually represents a client file, a construction site, an intervention, a production job, an internal assignment or a complete project.
Otilus reverses this logic. A card represents a project. Inside it, the team finds tasks, priorities, deadlines, notes, attachments and history. This approach makes it possible to keep an overview without losing operational details.
- visualize project progress by stages;
- prioritize actions according to urgency and importance;
- give each team member a clear view of their tasks;
- automate repetitive actions;
- keep a history of decisions and conversations;
- reduce unnecessary follow-up meetings.
Yookkan: a project portfolio approach
Yookkan may be relevant for organizations looking for a portfolio view with workload monitoring, time tracking, planning and resource allocation. Platforms such as GetApp particularly highlight its ease of use, information sharing with teams and its use for managing several small and medium-sized projects.
This approach can be useful for design offices, agencies or organizations that want to measure the time actually spent and compare planned work with completed work. However, a team mainly looking to streamline daily execution, avoid oversights, reduce micro-meetings and structure projects without making the tool heavier may prefer Otilus.
The role of automatic scenarios
One of Otilus’ differentiating points is its ability to turn a working method into straightforward automation. With automatic scenarios, a company can trigger tasks, assign actions or organize steps according to the type of project and its phase.
Concrete example:
when a project moves into the invoicing phase, Otilus can automatically create the necessary actions, assign them to the right people and prevent the team from recreating the same tasks manually every time.
This logic is particularly useful for SMEs, agencies, internal departments, construction companies, design offices or organizations that often repeat the same steps from one project to another.
Gantt, calendar and long-term visibility
Planning remains essential, especially when several projects are moving forward in parallel. Yookkan highlights planning and the portfolio view. Otilus also includes a time-based approach with its Gantt chart, designed to make phases easier to read without turning the tool into a gas factory.
The goal is not to make project management more complex, but to allow everyone to quickly understand what is coming, what is blocked and what needs to be anticipated. This vision is also reflected in the news article Otilus: a clear roadmap through to version 3.0, which shows the intention to evolve the tool toward greater comfort, readability and power.
Which tool should you choose?
The right choice depends on your main need. If your priority is portfolio tracking, workload, time spent and profitability, Yookkan is worth considering. If your priority is to organize daily work, make projects easier to read, automate recurring tasks and reduce mental load, Otilus offers a more direct approach.
| Your need | The most natural solution |
|---|---|
| Track a project portfolio with time spent and workload | Yookkan |
| Turn each Kanban card into a true project file | Otilus |
| Automate repetitive steps in a process | Otilus |
| Compare planned work with completed work | Yookkan |
| Reduce follow-up meetings and clarify priorities | Otilus |
Conclusion
Otilus and Yookkan do not address exactly the same use case. Yookkan follows a project portfolio and resource management logic. Otilus stands out through a more visual, more operational approach focused on daily execution.
For a team that wants to stay in control without multiplying tools, Otilus offers a clear method: see projects, understand priorities, automate steps and allow everyone to move forward with more autonomy.