Otilus: project management software in the UGAP catalogue

Thursday October 08, 2026

Otilus has been listed in the UGAP catalogue since 6 October 2026, under the multi-publisher contract. This milestone opens a new purchasing route for local authorities, government departments and public institutions looking to adopt French, visual and collaborative project management software.

Why does this matter? Because choosing a useful tool and purchasing it through a suitable public procurement framework are two complementary considerations. Teams want to keep better track of their projects. Buyers want a clearly defined purchasing process. This listing brings those two needs together.

With Otilus, gather your action items and organise your work according to the principles of the GTD method. The Eisenhower Matrix helps you distinguish urgency from importance so you can focus on the right priorities.

Visualise your project phases and deadlines in Otilus’s Gantt chart. This overview makes planning easier, highlights overlaps and helps your teams anticipate the next steps.

Moving a card to a new phase can automatically create tasks, assign them or trigger other actions defined in your scenarios. Your teams follow a shared process, with fewer manual steps and a lower risk of oversights.

Archive your completed projects to retain useful information while freeing up your working boards. Retrieve your project files and related documents to review past work.

🏛️ What is UGAP and its software catalogue?

UGAP, short for Union des groupements d’achats publics, is a French central purchasing body serving a broad range of public sector needs. It supports public organisations in purchasing products and services, including IT solutions. Its catalogue provides access to software covering many different needs: work organisation, specialist business functions, document management and digital infrastructure.

A few figures help explain its role. On its page about IT procurement for the public sector, UGAP lists:

• more than 110 active contracts in the digital sector;
• more than 90,000 products and services in its IT offering;
• a library of more than 2,500 software publishers.

These figures cover UGAP’s entire digital offering. They illustrate the scale of this purchasing channel, where Otilus now has its place in addressing team coordination needs.

How does the multi-publisher contract work?

The multi-publisher contract gives public organisations access to software solutions from different publishers. SCC is the contract holder. Otilus participates as a listed software publisher: the publisher, the contract holder and the central purchasing body therefore have distinct roles.

SCC explains how the UGAP multi-publisher contract works and the process from quotation to invoicing. For the team using the software, the goal remains practical: access a solution suited to their daily work through an identified purchasing route.

🧭 Why project management matters in the public sector

A local authority may be managing a building renovation, an event, a recruitment process and an update to its website at the same time. A government department coordinates cases across several teams. An educational institution manages teaching, technical and administrative activities.

The activities differ, but the same questions arise: who is involved? What is the next step? Which document is the reference version? Why is this case blocked? And which deadline needs to take priority?

When the answers are scattered across emails, files and colleagues’ memories, keeping track becomes a job in itself. The familiar meeting to prepare for the next meeting can then make an appearance. A shared workspace helps teams find information and focus their discussions on decisions.

🗂️ Otilus: project management software for public sector teams

Otilus organises work around a central principle: one card represents an entire project or case. Tasks, notes, documents and deadlines remain linked to that case. The board’s columns represent its phases of progress.

This approach to project-oriented Kanban maintains an overview while providing access to operational detail. A team can adapt its phases to its activities: Project scoping, Preparation, Actions in progress, Validation, On hold and Closure.

Features connected to practical needs

The right tool should help public sector staff take action. Here are some examples of how Otilus can be used within a public organisation. They illustrate possible uses, which can be adapted to each organisation’s responsibilities and procedures.

The GTD method and Eisenhower Matrix built into Otilus help structure actions and distinguish urgency from importance. A highly visible request should not automatically overshadow a critical deadline.

Example: preparing to open a public facility

Imagine a local authority preparing to open a new facility. The technical department monitors the final works, the communications team prepares the materials and management organises approval. An Otilus card brings together the project, its documents and its deadlines. Within it, each action has an identified owner.

If a supplier is late sending a document, the case can be moved to the On hold phase, with a note explaining the blocker. This keeps the situation clear for the team. When the project resumes, the next actions are visible. A configured scenario can also create the required tasks when the card moves to a new phase.

During team meetings, everyone can review the context before discussing decisions. The board becomes a shared coordination tool, also useful to a colleague taking over the case during an absence.

🔒 A French solution with operational data hosted in France

Public sector projects may contain internal information: preparatory documents, responsibilities, schedules or decisions. Choosing collaborative software therefore also involves retaining control over data.

Otilus is developed in Amiens, France, and hosts its operational data in France. This approach supports French and European digital sovereignty, as described on the page dedicated to sovereign project management.

To understand the issues surrounding data location, technological dependence and control over information, the article Project management and digital sovereignty provides further context.

When planning a deployment, the IT team and those responsible for data protection can review hosting, access controls, optional services and contractual terms. This assessment helps ensure that the tool is suitable for the types of cases entrusted to the platform.

🔑 ProConnect and clarity: making daily use easier

Otilus offers sign-in through ProConnect for public sector professionals and eligible public organisations. Authentication and project tracking address two complementary needs: accessing your workspace, then finding the actions and information you need.

Clarity also matters. Clearly defined phases, visible responsibilities and information brought together in one place can support people with varied needs, particularly when scattered information or visual overload makes organisation difficult.

This attention to everyday use forms part of a broader approach to digital responsibility. Our article Digital CSR: choosing your software is already taking action explains how tools influence inclusion, working conditions and governance.

🛒 How can you purchase Otilus through UGAP?

UGAP explains that using a central purchasing body provides an exemption from advertising and competitive tendering obligations for purchases made through it, within the applicable framework. The organisation retains its internal processes for defining requirements and approving expenditure.

1. Define the scope you need

Identify the teams involved, the cases to be tracked and the expected number of users. Specify the required functions: phase-based tracking, coordination, planning or automation. Clearly defined requirements make discussions and quotation preparation easier.

2. Test a real case

Choose a representative case involving several contributors and a deadline. Build a board suited to the way you work. Check that everyone understands where to find information, how to update their work and which actions they are responsible for.

3. Clarify the quotation and ordering process

Contact your UGAP representative to clarify the purchasing process for Otilus under the multi-publisher contract. The quotation should specify the scope, subscriptions, duration and any associated services. The order then follows your organisation’s approval process.

4. Support adoption

Establish a few shared rules: name projects, assign tasks, enter deadlines and keep cases up to date. A gradual rollout allows you to adjust the organisation before extending it to other departments.

✓ What the UGAP listing brings to your organisation

Since 6 October 2026, Otilus’s listing in the UGAP catalogue has connected a French project management solution with a purchasing channel designed for the public sector. Teams can explore its practical uses, while buyers have a framework through which to consider purchasing it.

Projects brought together, clearly defined phases, identified responsibilities and operational data hosted in France: Otilus helps public organisations build clearer coordination. The best starting point remains a real case, a motivated team and a shared method.

Further recognition for Otilus

Being listed in the Trusted Digital Solutions Catalogue further strengthens Otilus’s credibility with both public- and private-sector organisations. Combined with its UGAP listing and ProConnect integration, it provides an additional signal of trust reflecting our commitment to a French, sovereign and responsible digital ecosystem.

Try Otilus for free today Discover Otilus