R&D Software: Manage Your Research and Development Projects
From idea to prototype, manage your R&D projects, coordinate your teams, and protect your innovations with Otilus.
No credit card required
From idea to innovation, without the complexity
Research and development projects rarely follow a straight path. Between hypotheses, experiments and refinements, teams need to coordinate their work, share results and make decisions at every stage.
With Otilus, R&D projects take shape on collaborative boards. Each prototype can bring together its tasks, documents and notes, while Kanban stages, priorities and Gantt charts make project management easier. All with data hosted in France.
A simple way to drive innovation forward while keeping track of every research effort.
① From concept to prototype, visualize your projects with Kanban
Research and development projects progress through several stages: feasibility studies, design, prototyping, testing and validation. With Otilus Kanban, each board can represent an entire research program, while cards represent individual prototypes or experiments.
Columns represent the development stages and help organize Go/No-Go decisions when moving from one stage to the next. This visual approach makes progress easy to understand and helps teams instantly identify ongoing work, stalled projects or those requiring a decision. A simple way to manage complex research while keeping the big picture in view.
② Document your research and organize its different versions
In R&D, every test provides new insights, even when it does not produce the expected result. Protocols, observations, technical reports and conclusions need to remain accessible to understand past decisions and prepare future experiments.
In Otilus, notes and documents remain directly linked to cards. Tabs can be used to organize different testing campaigns or working versions, while notes capture observations and conclusions. You can also dedicate a separate card to each new prototype version. This flexibility makes it easier to track changes and find useful information without scattering files across multiple locations.
③ Organize research activities and focus on priorities
Between experiments, analyses, adjustments and new hypotheses, R&D teams have to manage many activities at once. Inspired by the GTD method (Getting Things Done), Otilus helps break each project down into tasks, subtasks and checklists.
The Eisenhower Matrix helps distinguish urgent tasks from important ones, while flash tasks highlight top priorities. Team members can find all their assignments from different projects in one personal workspace. Everyone can organize their work, identify next actions and focus on essential experiments without losing sight of research objectives.
④ Plan your experiments and stay ahead of deadlines with Gantt
An R&D project often involves multiple rounds of experiments, analysis periods and successive validation stages. The Otilus Gantt chart is generated automatically from the stages and dates defined in the cards. It displays design, prototyping and testing periods on a shared timeline. Project managers can identify overlaps, monitor deadlines and share a clear view of the schedule.
⑤ Automate your research and development workflows
Some R&D activities follow repeatable procedures: preparing experiments, reviewing results, carrying out technical checks or validating prototypes. Organizing these steps takes time and can lead to oversights when tasks must be set up manually.
With Otilus automated scenarios, moving a card to a new stage can trigger task creation and assignment to the relevant team members. Delayed actions also make it possible to schedule certain tasks after a specified number of days. Teams can follow their own methods, standardize recurring procedures and spend more time on research instead of administration.
⑥ Bring researchers, engineers and technicians together
Research and development projects often bring together complementary skills. Engineers, technicians, researchers and project leads need to share information, coordinate their activities and keep track of progress without holding endless meetings.
Otilus brings team members together around shared projects, with clearly defined responsibilities. Each task can be assigned to a team member, while managers maintain an overview of progress and workload distribution. Notifications keep the relevant people informed of important updates. This approach improves information sharing, reduces follow-ups and helps everyone contribute effectively at every stage of development.
Learn more about tracking team performance Learn more about the activity log
⑦ Preserve the knowledge gained from your research and innovations
In R&D, the results of an experiment may prove valuable months or even years later. Keeping a record of decisions, completed work and conclusions helps prevent unnecessary repetition and builds on knowledge already gained.
Otilus supports this traceability through the activity log, task history and archives. Managers can review key recent actions, while exporting the task log allows teams to keep an independent record of each project. Once the work is complete, cards can be archived to preserve their information without cluttering active boards. Attachments must, however, be exported before archiving.
⑧ Keep a usable record of your R&D work
In research and development, traceability is essential. Otilus lets you archive your projects while preserving their complete history, including project stages, completed tasks, notes, deadlines, documents, and progress information. The exported project archive includes all historical project data in CSV format, together with all documents linked to the project, making the information easier to review, organize, and reuse later. This information can help support the preparation of R&D tax credit, tax incentive, or funding applications, depending on the schemes available in your country.
Otilus helps preserve and make use of the complete history of R&D projects, without determining eligibility for any specific tax incentive or public funding program.
⑨ Your sensitive data, securely hosted in Europe
With Otilus, your business data is hosted in France, in an environment designed to strengthen its security. Encrypted connections, access rights management and regular backups help protect your information. Your teams can collaborate on R&D projects while retaining control over sensitive data under French and European legal frameworks.
Learn more about Otilus cybersecurityLearn more about Otilus digital sovereignty
Move your R&D projects forward with Otilus
From the first idea to the final experiments, Otilus brings together the essential tools to organize research, coordinate teams and protect innovations. A ready-to-use R&D board template is already available to help you structure your projects simply and effectively.
No credit card required